ROTARY SERVICE CONNECTIONS
Action Requested: Use My Rotary to report qualifying clubs to Rotary International
Deadline: 15 April
Dear District Governor Stefanović:
Greetings from Evanston! As a reminder, 15 April 2014 is the deadline for district governors to notify RI of the names of all the Rotary clubs, Rotaract clubs, and Interact clubs in the district that qualify for the 2013-14 Presidential Citation. Qualifying clubs can be conveniently reported through My Rotary. Please read on for further details.
Please encourage your clubs to submit their certification forms to you in a timely manner to enable you to meet the 15 April deadline to provide notification to RI. Please remind your clubs not to submit their forms directly to RI, as they will not be processed. District governors must report the names of all qualifying Rotary, Rotaract, and Interact clubs in their districts electronically through My Rotary no later than 15 April 2014. Late submissions will not be accepted.
Procedure for reporting qualifying clubs to RI
My Rotary will enable you to easily report the names of your district’s qualifying clubs. The submission process will open on 1 March 2014 and close on 15 April 2014.
o For Rotary clubs, check the box next to each club that achieved the Citation this year and indicate whether the club qualifies for the standard citation or the citation with distinction (see the 2013-14 Presidential Citation Brochure for details).
o For Rotaract clubs and Interact clubs, simply check the box next to each club that qualifies for the Citation.
You may go back and edit your submissions as many times as you want between 1 March and 15 April. You will also be able to generate a report to view the list of clubs you entered to date. We strongly encourage you to use Chrome or Firefox as your web browser rather than Internet Explorer to produce immediate, accurate reports. After the 15 April deadline, you will no longer be able to make changes, and we will begin printing and mailing certificates.
Please note that we cannot accommodate requests for expedited processing of citations, as they create delays for all of the other districts. In a typical year, we process between 13,000 and 14,000 certificates, and your attention to the procedures outlined above will ensure faster delivery of these certificates to all districts. Thank you in advance for your patience and understanding in this matter. All certificates will be post marked no later than 2 May.
We appreciate your efforts to recognize your clubs for their outstanding accomplishments. If you have any questions, please feel free to contact me at firstname.lastname@example.org.
Coordinator, Awards | RI Programs